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Lab651 Process

Contractors

HOW TO GET PAID - CONTRACTOR INDIRECT (Meaning that Lab651 will be billed by a third party for your time)

You should have received an invite to Harvest as part of your Onboarding process.

Please set up your account and use it to track all your time and hours entered daily.

In order to be paid, you must also have notes for each of your time entries describing the work done. Lab651 provides these reports to some clients so please keep them professional! We highly recommend you use the apps provided by Harvest which allow you to start/stop your project timer. https://www.getharvest.com/apps

You should not work more than 40 hours a week unless approved by the client or Lab651.

Please bill through your contracting company per their process. They will bill Lab651. The billed hours will be compared to your Harvest hours prior to payment. Please make sure your time is up to date daily in Harvest and please use the Harvest timers!

HOW TO GET PAID - CONTRACTOR DIRECT (Meaning that Lab651 will be billed directly by you or a company that you own)

You should have received an invite to Harvest as part of your Onboarding process.

Please set up your account and use it to track all your time and hours entered daily.

In order to be paid, you must also have notes for each of your time entries describing the work done. Lab651 provides these reports to some clients so please keep them professional! We highly recommend you use the apps provided by Harvest which allow you to start/stop your project timer. https://www.getharvest.com/apps

You should not work more than 40 hours a week unless approved by the client or Lab651.

Please bill Lab651 directly for your time. The billed hours will be compared to your Harvest hours prior to payment. Please make sure your time is up to date daily in Harvest and please use the Harvest timers!

Invoices must be received on/around the 1st of each month for the previous month.

Send invoices to accounting@lab651.com as a PDF attachment with your company name, invoice number, address, phone, etc.

We pay net-30.

OUT OF OFFICE PROCEDURE

Things to do if away for vacation or illness:

EXPENSE REIMBURSEMENTS MUST BE SUBMITTED WITHIN 60 DAYS OF THE EXPENSE

Prior to reimbursement for expenses that will be billed to the client, Lab651 will require client approval in advance.

  • Download a copy of the Expense Report for Non-Mileage Expenses
  • Download a copy of the Mileage Expense Report for Mileage Expenses
  • Enter Expenses/Miles with descriptions
  • Submit completed form along with scanned receipts and evidence of client approval (.pdf, image, screenshot) to the Head of Engineering for Signature
  • The Head of Engineering will submit to Kara Snider copying you, for payment
  • Once a final OK to pay is given - you will receive the reimbursement via your normal payment method
  • Keep your completed expense report and receipts until your reimbursement is received

EXAMPLES OF REIMBURSABLE EXPENSES

  • Travel with client approval
  • Hardware related expenses pertaining to the client project with client approval

EXAMPLES OF REIMBURSABLE MILEAGE

  • Driving hardware for device testing with client approval
  • Miles for tasks done unrelated to commuting with client approval
Section titled “Related”